Output 1: A plug-in is developed to facilitate the connection with a central metadata registry needed to assign the permanent unique identifiers to the PGRFA material
Activity 1.1: Developing guidelines for adoption of DOI
The guidelines for adoption of the DOI will be developed by IRRI in parallel with the development of the software
Activity 1.2: Developing the software, testing and evaluation
The International Rice Research Institute (IRRI) (https://irri.org/) was the leading institution for developing the plug-in and will liaise with the Treaty Secretariat for the connection of the plug in to the transfers of material within the Multilateral System of Access and Benefit-sharing, where a central registry of PGRFA transfers already exists. IRRI will use IRIS (https://iris.irri.org/), which has served as a central registry for rice. The design and functionality of IRIS will be examined to assess whether it is sufficient for the needs of this project and the advantages that these activities will bring to other PGRFA at global level through the connection to the MLS registry.
Output 2: existing genebank software supporting the management of information related to the transfer of material with the SMTA is updated, adding a function to automatically register and identify the accessions.
This process will result in the use of a single unique and permanent identifier associated with the material being transferred. It is the necessary and critical step to allow automatic retrieval of subsequent information to be added by the recipient to the accessions, for example and the form of associated non confidential information resulting from the evaluation of the material. The final result will be a plug-in or a software package that integrates the allocation of unique and permanent identifiers to the transfers of material happening within the Multilateral System with MTA, involving communication by web services with at least three other information systems including (1) the Provider’s database, (2) the Recipient’s database, (3) the Treaty’s Data Store. Prior to a material transfer, the PGRFA Provider will get an unique identifier for each accession to be transferred. On completion of the transfer, the Provider’s database will submit a report to the Treaty’s Data Store in compliance with SMTA article 5(e), through the Easy SMTA-pro mechanism developed by the Treaty Secretariat. The Recipient will have to keep the unique identifier in his own database for a resolution service to be able to dig and establish multiple connections between the material originally distributed and the subsequent additions of information. It is to be noted that the material may continue to be transferred and, if it does not change, there will be no need to assign a new identifier to it. On the other hand, there is the need for a resolver system where the transfers of the same material to different recipients are recorded and the metadata is recorded. The central registry will not need to keep all the associated information, but a minimum set of parameters to identify the location of the entity and the mapping of the relationships. It is to be noted that the community of experts will have to discuss, which elements that for rice material will need to be recorded and which elements of the rice crop ontologies that will be relevant for this process.
Activity 2.1:Adjusting or upgrading the rice genetic resources data base management in participating organization
The first activity will be to examine, and upgrade as appropriate, the existing data management systems and expertise of the partners. Upgrading and capacity-building needs will be identified, through study visits to all partners to analyse their systems, followed by longer training visits by partners at IRRI headquarters in Los Banos, the Philippine. A formal specification of needs of each partner will be prepared in collaboration with the Treaty Secretariat. Partners will then be invited and supported to upgrade their PGRFA management systems to meet these specifications.
Activity 2.2:Implementation of the software by participating countries
Output 3: The software will be disseminated in national and international forum, especially in the participating countries
Activity 3.1: Workshop
The workshop will be held on the third year. The purpose of the workshop is to get feedback from the users as well as from experts
Activity 3.2: Developing web portal
The web portal will,be developed as part of dissemination to national and international communities. The portal will also show up the master plan of services that will link genebank databases from parcticipating countries. The portal will function as etalase linked with the ITPGRFA secretariat, IRIS and GLIS.